Share your calendar in Outlook on the web (2023)

If you have Microsoft 365 or another email service based on Microsoft Exchange Online, use Outlook on the web to share your calendar with people inside or outside your organization. Depending on the permission you give them, they can view your calendar, edit it, or act as your delegate for meeting requests.

Notes:

  • Calendar sharing may not be available for your account, or may be limited to people in your organization, depending on your organization settings.

  • For Outlook.com, seeShare your calendar in Outlook.com.

Note:If the instructions don't match what you see, you might be using an older version of Outlook on the web. Try the Instructions for classic Outlook on the web.

  1. At the bottom of the page, select Share your calendar in Outlook on the web (1) to go to Calendar.

  2. In Calendar, on the toolbar at the top of the page, select Share, and choose the calendar you want to share.

    Share your calendar in Outlook on the web (2)

    Note:You can't share calendars owned by other people.

  3. Enter the name or email address of the person you want to share your calendar with.

  4. Choose how you want the person to use your calendar:

    • Can view when I'm busy lets them see when you're busy but doesn't include details like the event location.

    • Can view titles and locations lets them see when you're busy, as well as the title and location of events.

    • Can view all details lets them see all the details of your events.

    • Can edit lets them edit your calendar.

    • Delegate lets them edit your calendar and share it with others.

  5. Select Share. If you decide not to share your calendar right now, select Share your calendar in Outlook on the web (3).

    Notes:

    • When sharing your calendar with someone who's not using Outlook on the web, for example, someone using Gmail, they'll only be able to accept the invitation using aMicrosoft 365 or an Outlook.com account.

    • ICS calendars are read-only, so even if you grant edit access to other people, they won't be able to edit your calendar.

    • How often your ICS calendar syncs depends on the email provider of the person you've shared it with.

    • Calendar items marked private are protected. Most people you share your calendar with see only the time of items marked private, not the title, location, or other details.Recurringseriesmarkedasprivatewillalsoshowtherecurrencepattern.

You can change the permissions you’ve set for a calendar, or stop sharing the calendar completely, by right-clicking the calendar name under Calendars.

(Video) How to share your calendar and manage permissions in Outlook

  1. At the bottom of the page, select Share your calendar in Outlook on the web (4) to go to Calendar.

  2. Under Calendars, right-click the calendar you want to update sharing settings for, and select Sharing and permissions.

    Share your calendar in Outlook on the web (5)

  3. Find the person whose permissions you want to change and either choose a new level of permissions or select Share your calendar in Outlook on the web (6) to stop sharing your calendar with them.

If you receive an invitation to share someone else’s calendar, select Accept at the bottom of the message to add their calendar to your calendar view.

Share your calendar in Outlook on the web (7)

After you add another calendar, you can rename it, change its color, or remove it from your view. To do this, right-click the calendar in the navigation pane.

Share your calendar in Outlook on the web (8)

If you want to stop sharing your calendar with someone, you can remove their permissions.

  1. At the bottom of the page, select Share your calendar in Outlook on the web (9) to go to Calendar.

  2. In the left pane, right-click the calendar you want to stop sharing and select Sharing and permissions.

    Share your calendar in Outlook on the web (10)

    By default, your primary calendar is called "Calendar". If you created other calendars, you can select one of them instead. You can't remove sharing permissions from calendars owned by other people.

  3. Choose the person you want to stop sharing your calendar with and select Share your calendar in Outlook on the web (11).

    The person is now removed from the list of people who have access to your calendar. Their copy of your calendar will no longer sync to your calendar or receive updates.

In Calendar settings, you can publish your calendar so anyone can view your calendar or subscribe to it.

  1. In Calendar view, select Settings Share your calendar in Outlook on the web (12) > View all Outlook settings.

  2. Select Shared calendars.

  3. Under Publish a calendar, choose which calendar you want to publish and how much detail people can see.

  4. Select Publish.

  5. If you choose an HTML link, recipients can copy and paste the URL in a browser to view your calendar in a new browser window.

    If you choose an ICS link, recipients can download the ICS file and import it into Outlook. This will add your events into their calendar, but recipients won't automatically receive any updates to your calendar. Alternatively, recipients can use the ICS link to subscribe to your calendar through Outlook. They'll see your calendar alongside their own and will automatically receive any updates to your calendar.

Notes:

  • HTML and ICS calendars are read-only, so recipients won't be able to edit your calendar.

  • How often your ICS calendar syncs depends on the recipient's email provider.

(Video) Share your calendar in Outlook Web Access (OWA)

  1. In Calendar view, select Settings Share your calendar in Outlook on the web (13) > View all Outlook settings.

  2. Select Shared calendars.

  3. Under Publish a calendar, select Unpublish.

Instructions for classic Outlook on the web

  1. At the top of the page, select the app launcher Share your calendar in Outlook on the web (14), and select Calendar.

  2. At the top of the screen, select Share, and choose the calendar you want to share.

    Share your calendar in Outlook on the web (15)

    By default, your primary calendar is called "Calendar". If you created other calendars, you can select one of them to share instead. You cannot share calendars owned by other people.

  3. Enter the name or email address of the person with whom you want to share your calendar in the Send a sharing invitation in email box.

    Share your calendar in Outlook on the web (16)

  4. Choose how much information you want this person to see:

    • Can view when I'm busy lets the person see when you are busy but does not include details such as the event location.

    • Can view titles and locations lets the person see when you are busy as well as the title and location of events.

    • Can view all details lets the person see all the details of your events.

    • Can edit lets the person see all details of your events and edit your calendar (only available when sharing with people in your organization).

    • Delegate lets the person view and edit your calendar, as well as send and respond to meeting requests on your behalf (only available when sharing with people in your organization). For more information about editor and delegate access, see Calendar delegation in Outlook on the web.

  5. Select Share. If you decide not to share your calendar right now, select Remove Share your calendar in Outlook on the web (17).

Notes:

  • When sharing a calendar other than your primary calendar—such as a project calendar that you created—you cannot select Delegate.

  • Calendar items marked private are protected. Most people with whom you share your calendar see only the time of items marked private, not the title, location, or other details.Recurringseriesmarkedasprivatewillalsoshowtherecurrencepattern. The only exception to this is that you can give a delegate permission to view private events.

  • You might also see an entry for My organization in the list of people with whom you’ve shared the calendar. This is the default level of detail that others in your organization, or federated organizations, can see when viewing your calendar in Scheduling Assistant.

Top of Page

(Video) Add your Personal Calendars to Outlook on the Web

You can change the permissions you’ve set for a calendar, or stop sharing the calendar completely, by right-clicking the calendar name under Your calendars.

  1. At the top of the page, select the app launcher Share your calendar in Outlook on the web (18), and select Calendar.

  2. Under Your calendars, right-click the calendar for which you want to update sharing settings, and select Sharing permissions.

    Share your calendar in Outlook on the web (19)

  3. Find the person whose permissions you want to change and either choose a new level of permissions or select Remove Share your calendar in Outlook on the web (20) to stop sharing your calendar with that person.

When you remove a person from the list of people with whom you've shared your calendar, the URL that was sent to that person stops working. If the user is also within your organization, the calendar is removed from their list of calendars.

Top of Page

If you receive an invitation to share someone else’s calendar, select Accept in the message or the link in the invitation to add their calendar to your calendar view.

Share your calendar in Outlook on the web (21)

You also can go your calendar in Outlook on the web to add other people's calendars to your view. However, calendars opened this way won't appear in all of your Outlook clients. To ensure that other people's calendars appear in all of your Outlook clients, ask them to share their calendars with you.

  1. At the top of the page, select the app launcher Share your calendar in Outlook on the web (22), and select Calendar.

  2. In the navigation pane, right-click Other calendars and select Open calendar.

    Share your calendar in Outlook on the web (23)

  3. To add a calendar, choose one of the following:

    • To add a calendar that belongs to someone in your organization, in the From directory box, enter his or her name and select Open. If that person has not shared his or her calendar directly with you, opening the calendar will display with the permissions he or she granted to the My organization user.

    • To add a calendar from outside your organization, in the Internet calendar box enter the URL, and select Open. The URL probably ends with the .ics file extension.

      Note:If you try to add a calendar from the Internet and are sure the URL is correct, but you're not seeing any information, try removing the calendar and adding it again, changing the protocol from http to https.

After you add another calendar, you can rename it, change its color, or remove it from your view.

For information about editing someone else's calendar, see Manage someone else's calendar in Outlook Web App.

For more information about opening calendars from outside your organization or from ICS URLs, see Import or subscribe to a calendar in Outlook on the web.

If you would like to stop sharing your calendar with someone, use Outlook on the web to remove his or her permissions.

  1. At the top of the page, select the app launcher Share your calendar in Outlook on the web (24), and select Calendar.

  2. At the top of the page, select Share, and choose the calendar you want to stop sharing.

    (Video) How to share a calendar in Outlook 2019 and Outlook Web Access

    Share your calendar in Outlook on the web (25)

    By default, your primary calendar is called "Calendar". If you created other calendars, you can select one of them instead. You cannot remove sharing permissions from calendars owned by other people.

  3. Choose the person with whom you want to stop sharing your calendar and select Remove Share your calendar in Outlook on the web (26).

    Share your calendar in Outlook on the web (27)

    The person is now removed from the list of people with access to your calendar. If the person is inside your organization, your calendar will be removed from his or her list of calendars. If the person is outside your organization, his or her copy of your calendar is not removed but will no longer sync to your calendar or receive updates.

In Calendar settings, you can publish your calendar so anyone can view your calendar or subscribe to it.

  1. In Calendar view, select Settings Share your calendar in Outlook on the web (28) > Calendar.

  2. Under Shared calendars, select Calendar publishing.

  3. Under Select a calendar, choose which calendar you want to publish from the drop-down menu.

  4. Under Select permissions, choose how much detail people should see from the drop-down menu.

  5. Select Save.

  6. If you choose an HTML link, recipients can copy and paste the URL in a browser to view your calendar in a new browser window.

    If you choose an ICS link, recipients can download the ICS file and import it into Outlook. This will add your events into their calendar, but recipients won't automatically receive any updates to your calendar. Alternatively, recipients can use the ICS link to subscribe to your calendar through Outlook. They'll see your calendar alongside their own and will automatically receive any updates to your calendar.

Notes:

  • HTML and ICS calendars are read-only, so recipients won't be able to edit your calendar.

  • How often your ICS calendar syncs depends on the recipient's email provider.

  1. In Calendar view, select Settings Share your calendar in Outlook on the web (29) > Calendar.

  2. Under Shared calendars, select Calendar publishing.

  3. Under Select a calendar, choose the calendar your want to unpublish from the drop-down menu.

  4. Under Select permissions, choose Not shared from the drop-down menu.

  5. Select Save.

More information

Calendar delegation in Outlook on the web

Working with multiple calendars in Outlook on the web

FAQs

How do I share my outlook Calendar with Chrome? ›

Send a calendar sharing invitation from Outlook

On the Permissions tab of the Calendar Properties dialog box, click Add. In the Add Users window, type the Gmail address into the Add box, and click OK. Select the level of permissions you want to provide (the default one is View all details) and click OK.

How do I share a Calendar on my website? ›

Make your calendar public
  1. On your computer, open Google Calendar.
  2. At the top right, click Settings. Settings.
  3. On the left, under "Settings for my calendars," click the name of the calendar you want to share.
  4. Under "Access permissions for events," check the box next to "Make available to public."
  5. Click OK.

How do I share my Calendar in Outlook 365? ›

To share your calendar
  1. Select Calendar.
  2. Select Home > Share Calendar.
  3. In the email that opens, type the name of the person in your organization that you want to share your calendar with in the To box. ...
  4. The person in your organization receives the sharing invitation in email, and then select Open this calendar.
Jul 22, 2022

How do I forward a calendar invite in Outlook Web App? ›

On the main meeting menu (either Meeting, Meeting Occurrence or Meeting Series), in the Actions group, click Forward > Forward. In the To box, enter the email address or addresses of the people you want to forward the meeting to, and then click Send.

Why can't I share my calendar in Outlook? ›

If you notice that the option to share your calendar isn't available (it will be highlighted in gray), your organization's IT department has blocked permissions for calendar sharing. This may be an accident or the IT department may have decided to prevent calendar sharing as a security precaution.

How do I make my Outlook calendar shareable? ›

Share your calendar
  1. Select Calendar > Share Calendar.
  2. Choose a calendar to share.
  3. Select Add, decide who to share your calendar with, and select Add.
  4. Select OK and you'll see the added people with a default permission level.
  5. Choose a name, select the access level to give, and select OK.

How do I get my Outlook calendar to show up on my Google Calendar? ›

Import the calendar into Google Calendar

At the top of the page, click the Settings wheel > Settings. Along the left side of the screen, select Import & export. Click Select file from your computer. Pick the file that you created when you exported your calendar from Outlook, and then click Open.

How do I open my Outlook calendar in my browser? ›

In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then select Sign in. At the top of the page, choose Calendar.

How do I view another calendar in Outlook Web Access? ›

In Calendar, click Home. In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar. Type a name in the Name box, or click Name to select a name from the Address Book. The shared Calendar appears next to any calendar that is already in the view.

How do I sync my calendar with another person? ›

Learn how calendars can be shared.
...
Add a calendar someone shared with you
  1. In your email, tap the link that says Add this calendar.
  2. Your Google Calendar app opens.
  3. In the pop-up that appears, tap Yes.
  4. Your calendar will appear on the left, under “My calendars.”

How do I enable calendar sharing? ›

Share your calendar
  1. On your computer, open Google Calendar. ...
  2. On the left, find the “My calendars” section. ...
  3. Hover over the calendar you want to share, and click More. ...
  4. Under “Share with specific people,” click Add people.
  5. Add a person's or Google group's email address. ...
  6. Click Send.

Does Office 365 have a shared calendar? ›

Microsoft 365 to another Microsoft 365 user (if external sharing is enabled). A full shared calendar is created, but the sync will happen approximately every three hours.

Can I send a link to my Outlook Calendar with external users? ›

Share your Microsoft 365 or Outlook.com calendar with people inside or outside your organization. From your Calendar folder, on the Home menu, select Share Calendar. Choose the calendar you want to share from the drop-down menu.

Why can't my coworker see my Outlook calendar? ›

By re-adding the contact to share your calendar, you will re-sync the connection between the two calendars for sharing in Outlook. This should resolve the issue of someone not being able to view the shared calendar.

Is it possible to integrate Outlook and Google Calendar? ›

With Google Workspace Sync for Microsoft Outlook (GWSMO), you can manage your Google Workspace calendars from Outlook, including your primary calendar, calendars you create, and calendars other people have shared.

How do I sync Outlook with Google? ›

In Apps > G Suite > Settings for Gmail > Advanced settings, make sure Enable G Suite Sync for Microsoft Outlook is selected. On the Google Admin Security page, make sure Enable API access is selected. In Apps > G Suite > Settings for Directory, make sure Enable contact sharing is selected.

How do I sync my Outlook calendar with my phone and computer? ›

Open the "Calendar App" on your android phone.
  1. Tap on. to open the calendar menu.
  2. Tap on. to open settings.
  3. Tap on "Add new account".
  4. Select "Microsoft Exchange"
  5. Enter your Outlook credentials and tap "Sign in". ...
  6. Your Outlook email will now show under "Calendars" to confirm you have successfully synced your calendar.
Jul 30, 2019

Why can't I see a shared Calendar in Outlook 365? ›

Manually update your calendar permissions

The calendar owner updates their sharing permissions. The calendar owner re-adds the scheduling user's access. The scheduling user re-accepts the calendar invitation.

How do I open a shared mailbox in Outlook Web? ›

Open the shared mailbox in a separate browser window
  1. Sign in to your account in Outlook on the web.
  2. On the Outlook on the web navigation bar, click your name. A list appears.
  3. Click Open another mailbox.
  4. Type the email address of the other mailbox that you want to open, and then click Open.

How can I make all users calendar shared with all other users? ›

You can do this:
  1. Connect to Office 365 Exchange Online.
  2. Create a security group called for example "YourSecrurityGroup"
  3. Add users to that group.
  4. Execute the folowing script. $GroupMembers = Get-DistributionGroupMember YourSecurityGroup.

What is the easiest way to share a calendar? ›

Teamup is easy to set up and start using, and is available for desktop, iPhone, and Android devices. You can create a calendar and share it with your team members in just seconds.
...
From there, you can:
  1. Create sub-calendars.
  2. Share full calendars or single events.
  3. Add events to one calendar or multiple calendars.
Feb 25, 2022

How do I create a shared calendar online? ›

Set up a new calendar
  1. On your computer, open Google Calendar.
  2. On the left, next to "Other calendars," click Add other calendars. ...
  3. Add a name and description for your calendar.
  4. Click Create calendar.
  5. If you want to share your calendar, click on it in the left bar, then select Share with specific people.

How do I sync my Outlook Calendar to my browser app? ›

How to enable Calendar Sync with Office 365 Outlook.
  1. Confirm that your Office 365 integration has been completed. ...
  2. Select 'Settings' from the left-hand navigation panel.
  3. Then, select 'Manage Users'.
  4. Select the user you want to set up Calendar Sync with Office 365.
  5. Toggle to enable the Calendar Sync.
Feb 24, 2022

How do I make my Outlook Calendar shareable? ›

Share your calendar
  1. Select Calendar > Share Calendar.
  2. Choose a calendar to share.
  3. Select Add, decide who to share your calendar with, and select Add.
  4. Select OK and you'll see the added people with a default permission level.
  5. Choose a name, select the access level to give, and select OK.

How do I give permission to view my Outlook Calendar? ›

Instructions
  1. In Calendar, right-click your calendar and select Properties. Fig 1. ...
  2. Select the Permissions tab. The current assigned permissions on your calendar will be displayed.
  3. To remove someone from your calendar, highlight the account and select Remove. ...
  4. Select OK to apply changes.

Where is calendar in Outlook Web App? ›

Go to Calendar settings
  • In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. ...
  • At the top of the page, choose Calendar.
  • At the top of the page, select Settings. ...
  • In Options, select Settings, and then select Calendar.

Why is my Outlook app not syncing with Outlook Web? ›

Synchronization issues between Outlook and Outlook Web App is a common problem that usually occurs due to damaged Outlook data files (. OST). However, it may also occur due to various other reasons such as, Faulty or incompatible Add-ins.

How do I sync my Outlook calendar with my laptop and phone? ›

Let's dive in.
  1. Tap on. to open the calendar menu.
  2. Tap on. to open settings.
  3. Tap on "Add new account".
  4. Select "Microsoft Exchange"
  5. Enter your Outlook credentials and tap "Sign in". ...
  6. Your Outlook email will now show under "Calendars" to confirm you have successfully synced your calendar.
Jul 30, 2019

Can I share my Office 365 calendar with external user? ›

Sign into the Office 365 web app, and navigate to Outlook calendars. We'll start by creating a new calendar that we will then share with outside users. In the left side of your Outlook calendar, click the plus sign next to "My Calendars." This will add a new calendar to the bottom of the list.

How do I create a shareable calendar? ›

Set up a new calendar
  1. On your computer, open Google Calendar.
  2. On the left, next to "Other calendars," click Add other calendars. ...
  3. Add a name and description for your calendar.
  4. Click Create calendar.
  5. If you want to share your calendar, click on it in the left bar, then select Share with specific people.

Videos

1. Easiest way to add a Shared calendar in Outlook
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2. How can I share my calendar through Outlook on the web?
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3. How to Share your Outlook Calendar with others - Office 365
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4. Publish Outlook Calendar to the Internet
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5. Outlook: Creating a Shared Calendar
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6. How to share your calendar in outlook webmail 365
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