SharePoint vs SharePoint Online - Full Comparison | Codevision (2022)

Let’s get all detailed information about SharePoint vs SharePoint online. SharePoint is a workplace collaboration system built by Microsoft and used for file sharing in Office 365, document management, messaging, and its ability to produce statistics on how business systems are being used. SharePoint has been deployed on-premises in many companies for almost two decades now. The cloud-based version of SharePoint, SharePoint Online, was released in 2011, but not every company has yet migrated their document sharing to the cloud.

Both SharePoint and SharePoint online are great systems for collaboration, streamlining data management, and increasing efficiency. However, there are differences between SharePoint on-premises vs SharePoint Online, and which model you choose to use will depend on the needs of your business.

In this guide, we’ll take a look at the key differences between on-premises implementations of SharePoint vs the cloud-based SharePoint Online. After a quick reminder of how both systems work, we’ll show you which factors you need to consider when choosing a SharePoint deployment model, and then explain the cybersecurity implications of various different models and how Codevision can help you secure your SharePoint system.

Read more: SharePoint Admin Center Update in Microsoft 365

What is SharePoint? A Quick Review

SharePoint vs SharePoint Online - Full Comparison | Codevision (1)

Let’s begin with a quick reminder of what SharePoint is, what it does, and how companies have used it historically. The platform was first released way back in 2001 and has gone through seven versions since then. SharePoint 2019 is the most recent version, but plenty of companies still use legacy SharePoint implementations going back to the 2013 version:

  • In SharePoint 2013 is, still the most popular SharePoint version for businesses, largely because Microsoft have promised to provide extended support for this version until 2023.
  • Also, SharePoint 2016 added many new features, but most of these were focused on developers, with few user-side improvements. As a result, this version of SharePoint is not popular among businesses.
  • SharePoint 2019, the most recent version of the platform, is an attempt to modernize SharePoint. The 2019 version comes with a reworked design of key components, and some functionality that was originally developed for SharePoint Online.

For businesses setting up an on-premises SharePoint platform, SharePoint 2019 will be the obvious choice. It offers flexible ways of managing documents and data and provides a ready-to-use mobile application.

Key Characteristics

Beyond this general description, on-premises implementations of SharePoint can be characterized according to a number of key elements and considerations.

  • Farm-based Architecture. In order to run SharePoint on-premises, organizations will need to invest in a server farm: a collection of servers that host the SharePoint platform. The size and composition of this farm will depend on the needs of your business, but will typically represent the largest up-front cost in deploying SharePoint in-house.
  • Licensing Models. Instances of on-premises SharePoint are licensed according to a Server / CAL (Client Access License) model. Companies will need a server license for each software instance of SharePoint, and CALs are needed for every user accessing the server. The advantage of this model is that organizations only need to buy a license once, so as your SharePoint system expands you will only need to cover the cost of extra licenses.
  • Customization. On-premises implementations of SharePoint are highly customizable. SharePoint is best thought of as a set of tools rather than a ready-made system, and so organizations can use SharePoint to build many different types of collaborative environment: project management systems, intranets, customer portals, or simply document sharing and management systems.
  • Security. Because of the wide range of ways in which SharePoint is deployed on-premises, different implementations vary widely when it comes to security. Some companies prefer to store their data in-house, believing that this gives them greater control over it, but in truth, whether this is the case depends on the skills and experience of the administrator of the system.
  • Maintenance. All on-premises implementations of SharePoint require ongoing maintenance. Some organizations choose to handle this in-house; others make use of SharePoint consultants to handle user requests, security upgrades, audit metrics, and roll out new features.
  • Migration. Every use of SharePoint has, or should have a predefined lifecycle. This means that on-premises instances of SharePoint have to be migrated to new versions of the platform as support is removed for legacy versions. There are a number of tools available that can make these migration processes easier, safer, and more efficient, but none of them cover the entire migration process or the sheer range of ways in which SharePoint is used. Migration, therefore, remains one of the most difficult aspects of using on-premises SharePoint.

What is SharePoint Online? Quick Review

SharePoint vs SharePoint Online - Full Comparison | Codevision (2)
(Video) SharePoint Online vs SharePoint on-premise

SharePoint Online is the cloud version of SharePoint and was originally designed to replicate on-premises versions of SharePoint. Since 2011, when SharePoint Online was released, the two systems have diverged significantly. This includes the licensing models used for each system, as well as the approach to customization. But mostly SharePoint Modern sites are integrated with Office 365 Groups.

One of the most important differences between SharePoint Online and on-premises implementations of SharePoint is that the cloud version of SharePoint uses a subscription model. At the moment, organizations can choose between three types of subscriptions for SharePoint Online:

  • SharePoint Online as a discrete app. You can use SharePoint Online as a standalone app, and pay a subscription for each user per month. Some of these plans also include unlimited OneDrive file storage, and content management capabilities.
  • As part of Office 365. SharePoint Online comes packaged with many versions of Office 365, though it does not come with Office 365 Business or Office ProPlus. In Office 365, SharePoint Online comes as part of multiple collaboration tools such as Outlook.
  • As part of Microsoft 365. SharePoint Online is included in every enterprise-level Microsoft 365 plan.

On the other hand, since all of these subscriptions need to be paid monthly, the cost of licenses recurs. This leads to a constantly increasing cost to use SharePoint Online which can eventually overtake the one-time cost of implementing SharePoint on-premises.

Key Characteristics

There are several key characteristics of SharePoint Online that differentiate it from on-premises implementations of SharePoint.

  • Ownership models. Unlike on-premises instances of SharePoint, SharePoint Online is hosted by Microsoft. This ensures that the platform is available globally, but also means that the platform as a whole is owned by Microsoft. This said each subscriber owns the SharePoint Online solutions that they build.
  • Frequent updates. SharePoint Online now receives software updates before any other version of SharePoint, and this means that SharePoint Online offers features that on-premises SharePoint cannot.
  • Customization. Although Microsoft has tried to retain the customizability of SharePoint in SharePoint Online, in reality, it is not as adaptable as on-premises instances. Microsoft themselves caution SharePoint Online users to be careful when customizing their solutions because over-customization can lead to performance issues.
  • Maintenance. Because SharePoint Online is completely cloud-based, Microsoft takes responsibility for the maintenance of this system. This has advantages and disadvantages. On the one hand, it can dramatically reduce the time (and cost) that companies dedicate to the maintenance of their SharePoint platform. On the other hand, companies must accept the updates pushed out by Microsoft, even where these cause problems with their SharePoint infrastructure. In addition, Microsoft’s maintenance cannot replace everything that needs to be done to keep a SharePoint Online platform secure, so organizations will still have to remain vigilant even if they opt for a cloud model.

As you can see, SharePoint Online differs from on-premises implementations of SharePoint in many ways. Companies must therefore carefully consider their needs (and budgets) before deciding which model of SharePoint to use. In the next section, we’ll go into more detail about which factors to consider. Codevision Technologies Provides Best SharePoint Development Services with Affordable rates.

Differences Between SharePoint Online and SharePoint

SharePoint vs SharePoint Online - Full Comparison | Codevision (3)

There are many differences between on-premises versions of SharePoint and SharePoint Online, but the key considerations for most businesses – whether they are choosing a new SharePoint model or looking to migrate to SharePoint Online – can be summed up as follows:

Cost

For most organizations, the key difference between the two models will be one of cost. Implementing a new, on-premise version of SharePoint comes with a significant, one-off, capital cost to buy the hardware and software necessary to run their own server farm. After this point, however, licensing costs are minimal. SharePoint Online requires little to no up-front investment, but because of its subscription model licensing costs will continually increase.

Permissions Considerations

SharePoint permissions are a continual source of trouble for SharePoint administrators, which is one reason why we’ve previously shared articles on the best practices for SharePoint permissions, and published a cheat sheet for managing permissions in SharePoint.

(Video) SharePoint vs Office 365

When it comes to permissions, the primary difference between on-premises SharePoint and SharePoint Online is due to the level of customization available to admins. When using SharePoint Online, you will likely be limited to the permissions and roles that Microsoft has designed. These will be sufficient for most organizations, but if you require a finer level of control over user permissions, you can opt for a customized, on-premises version of SharePoint.

Necessary Training

The level of training that employees will require in order to use either on-premises SharePoint or SharePoint Online will depend on the complexity of the platform you intend to build. Either system is fairly easy to use for employees, but the extra security vulnerability of cloud storage solutions – which we will cover shortly – means that migrating to SharePoint Online may necessitate that staff be given extra training.

Security

There are a number of competing opinions when it comes to comparing the security of on-premises SharePoint vs SharePoint Online.

Some organizations, and some system admins, will claim that by keeping data in-house, they are able to control it better. It is true that on-premises instances of SharePoint typically allow a greater level of oversight and control over data. However, the security of these systems is totally dependent on the knowledge, skills, and work of in-house employees, and so companies will need to hire staff with the necessary skills to ensure security. Others claim that because SharePoint Online is managed centrally by Microsoft, and because Microsoft has highly skilled security staff working for them, this cloud model will always be more secure than in-house systems.

For most organizations, which of these competing claims is true will depend entirely on the level of expertise available to you. If you have – or can afford – highly skilled cybersecurity staff, then on-premises SharePoint may be more secure. Given the difficulty and cost of hiring these staff, however, the majority of businesses will decide that SharePoint Online, coupled with advanced security software like Codevision, will be the more secure option.

Data Storage

Another key difference between SharePoint Online and on-premises versions of SharePoint is the amount of storage available in each system. On-premises instances of SharePoint can (theoretically) support an unlimited amount of storage, as long as companies can afford the hardware required. SharePoint Online subscriptions, in contrast, have limited data storage capabilities. Microsoft has set a limit at 10 GB per subscription, plus 500 MB for each user, and an overall maximum of 25 GB for most plans.

SharePoint Online’s storage limit will be more than sufficient for most businesses, but if your organization is very large you will have little choice but to opt for an on-premises system.

Connectivity to Microsoft Teams

Finally, one feature of SharePoint Online might tip the balance in its favour for some organizations: it integrates seamlessly with Microsoft Teams. If you are already using Microsoft Teams as a chat and workplace collaboration app, this means that using SharePoint Online will allow your employees to share documents straight from their chats.

In fact, Microsoft Teams uses SharePoint Online, OneDrive, and Exchange Online as its storage system. When a user creates a new Team a dedicated SharePoint Online site is created behind the scenes. As Teams, users share files in 1:1 chats, group chats, and channels, Microsoft stores those files in various places. As a result, it can be difficult for IT and security teams to get a handle on which information has been shared in Teams, who has access, and whether any sensitive files might be overexposed. Codevision created an on-demand training to help you understand how to manage security in Microsoft Teams.

(Video) OneDrive vs SharePoint vs Teams

SharePoint Security Concerns

Though SharePoint has been developed to be a secure, stable platform, there remain some security concerns with using the system. Most of these security concerns stem from the way in which system administrators use SharePoint, rather than inherent issues with SharePoint itself, but it is important to be aware of them in order to make sure your environment is as secure as it can be.

Here are the top SharePoint security concerns, and how to mitigate them:

  • Content Awareness. As SharePoint implementations grow, it can be difficult to maintain oversight on all of your files and users. You should, therefore, implement content classification, and train end-users to share documents safely. You should also undertake regular content scans to identify critical data and make sure it is secured.
  • Audit Trails. An inter-related issue with large SharePoint implementations is that audit trails are not kept. This can make it extremely difficult to identify anomalous activity or to perform retro-active forensics in the wake of a successful attack. You should, therefore, enable auditing for all systems and file access, and for all administrative changes to SharePoint. Native auditing in SharePoint does have its pitfalls, such as consuming massive amounts of storage and slowing your site down.
  • Endpoint Security. Whilst the core of the SharePoint system is secure, many firms still do not implement rigorous endpoint security to ensure that all files and data are encrypted both at rest and in transit. All servers that host SharePoint data should be encrypted, as should all the backups you make from the system. You should also consider whole-disk encryption for all endpoints, especially laptops, and especially laptops that are used in remote environments.
  • Ports and Services. On a more technical level, you should harden access to SharePoint itself by disabling ports and services that you are not using. You can even consider using port and application whitelisting to limit access to your SharePoint environment, but only where this does not interfere with the flexibility of your implementation.
  • Backups. Finally, ensure that you take a whole system backup from your SharePoint servers regularly. Even with the best cybersecurity tools in place, no system can be 100% secure, and so ensuring the integrity of your backups is critical to ensure ongoing operational capacity in the event of an incident.

Most of these processes can be implemented directly from SharePoint. Others, such as whole-disk encryption of user devices, will require additional software. Ultimately, the approach to securing SharePoint is identical to that used to secure any other system you use: you should carefully map how and where your data is stored; ensure that you regularly audit user access, and particularly administrative privileges; and encrypt all of the data that users send and receive from your SharePoint environment.

SharePoint Deployment Models

SharePoint vs SharePoint Online - Full Comparison | Codevision (4)

For the vast majority of businesses looking to use SharePoint as a collaboration and document management platform, SharePoint Online will be a better choice than an on-premises deployment of SharePoint.

This is because there is a fairly simple equation when it comes to the cost of either deployment model. Implementing an on-premises SharePoint platform involves significant up-front costs: not just those for hardware to run a server farm, but also staff costs in setting up this system and keeping it secure. The majority of companies simply do not have the resources for this, and so the obvious choice will be to go for a cloud version of SharePoint.

That’s not to say that on-premises versions of SharePoint do not have a place. The extra customization that these systems offer can be extremely useful for larger companies who have the resources – and the expertise – to take advantage of them.

These two observations combine to describe the standard way in which most organizations develop their usage of SharePoint as they develop. Small companies will start with SharePoint Online. Then, as the storage limits of this system are reached, as corporate systems grow in complexity, and as costs for monthly licenses start to spike, they will hire SharePoint specialists and move to an on-premises model.

This means that there are some businesses for which SharePoint Online will be preferable, and some for which an on-premises model will be better:

(Video) SharePoint vs. Microsoft Teams

SharePoint Online

  • Organizations starting out with SharePoint
  • Small companies who lack the expertise for on-premises deployment
  • Companies without the security expertise to protect a customized system
  • Small companies who want to cut the cost of ongoing maintenance of an on-premises system

SharePoint On-premises

  • Larger companies which have reached the data storage limits of cloud-based SharePoint implementations
  • Companies who require high levels of customization, and
  • Which have the necessary expertise to manage customized system

SharePoint vs SharePoint Online FAQ

Even after reading all the information above, you may still have some questions regarding the differences between SharePoint Online vs SharePoint on-premises deployments. So let’s take a look at the most common questions, and provide some quick answers.

What are the differences between SharePoint Online and SharePoint On-premises Versions?

There are many differences between these two models. On-premises versions of SharePoint require that you run your own server farms, and so require a higher up-front cost. SharePoint vs SharePoint Online works on a subscription model, and so can be cheaper for smaller businesses but is less customizable than on-premises versions of SharePoint.

Is SharePoint 2016 and SharePoint Online the same?

No. SharePoint Online is a variant of SharePoint 2016, but not all SharePoint Server 2016 features are included in SharePoint Online.

What Version of SharePoint is SharePoint Online?

SharePoint Online is technically a version of SharePoint Server 2016, but there are differences between the two systems. SharePoint Online does not include the advanced customization features of SharePoint Server 2016 and is paid for on a subscription model.

Is SharePoint Online and Office 365 the Same?

No. SharePoint Online is a component of Office 365 that allows Office 365 users to collaborate. It is provided as part of Office 365, but can also be purchased as a standalone product.

SharePoint vs SharePoint Online - Full Comparison | Codevision (5)

Does Office 365 Include SharePoint Online?

Yes. With Office 365 plans, users can install the latest versions of Office applications on multiple devices like PCs, Tablets, Phones and iPad. Office 365 includes SharePoint vs SharePoint Online that allows creating, sharing and managing data, users, site pages, and other resources.

How Much Space does Sharepoint 365 Have?

Enterprise SharePoint users get 1 TB of SharePoint storage plus 10 GB per licensed Office 365 account. The new SharePoint Online Admin Center makes it easy to see how much storage you are using, and which sites are consuming the most storage.

How Much Data Can SharePoint Handle?

Although the maximum file limit for SharePoint 2016 is 10GB and 15GB for SharePoint Online, SharePoint, in general, wasn’t really designed to handle large files and sets default threshold limits at 2GB.

(Video) Storing Files in OneDrive or SharePoint - Whats the Difference?

Is There a Desktop Version of SharePoint?

Yes, there is a desktop app that integrates with SharePoint. This desktop app can synchronize what you need when you are online, so you can later access it offline. As with iOS, the separate SharePoint app provides access to desktop SharePoint sites and their files, but not to OneDrive files. Android Nougat on some devices includes an app called Files that also can access OneDrive-managed files from personal OneDrive, corporate OneDrive, and SharePoint.

Conclusion

Both SharePoint and SharePoint online are advanced systems for workplace collaboration, file sharing for Office 365, streamlining your data management, and increasing the efficiency of your workflow. However, there are some key differences between SharePoint on-premises vs SharePoint Online, and which model you choose to use will depend on the needs of your business.

For the vast majority of businesses, and especially smaller companies, SharePoint Online will be a better choice than an on-premises deployment of SharePoint. This is because SharePoint Online has a lower up-front cost, and does not require a high level of expertise to manage. As your business grows, however, and your needs change, it can be worth considering an on-premises, customized version of SharePoint.

FAQs

Is there a difference between SharePoint and SharePoint Online? ›

SharePoint 2019 is an on-premises software, whereas SharePoint Online is a cloud service available in Microsoft 365 subscriptions. The two platforms differ in key areas, including system requirements, security and payment models.

What is the difference between SharePoint on premise and SharePoint Online? ›

SharePoint Online: Data is stored on the cloud. SharePoint On Premise: Data is stored on your local network.

Why is SharePoint Online better? ›

The primary benefits of migrating to the SharePoint Online platform are: The ability to integrate with Microsoft 365 applications. High-level security features. Compatibility with mobile devices, so information is accessible on the go.

What is the difference between SharePoint 2016 SharePoint 2019 and SharePoint Online? ›

Microsoft is working on cloud first approach which means that the SharePoint Server 2019 will have all the SharePoint online features. SharePoint online supports both Modern and Classic UI, where modern experience is shared on SharePoint server 2019 and classic ui experience is shared on SharePoint Server 2016.

Is SharePoint Online Paas or SaaS? ›

Microsoft Office 365 is a SaaS that provides these types of services, which include SharePoint Online, Exchange Online, Lync Online and Office Professional Plus. Most of these online services have a subset of the features available on their on-premises counterparts.

What is difference between SharePoint Online and Office 365? ›

In a rudimentary way, you can think of Office 365 as a way to create documents, while SharePoint is the hub where you can store and communicate about them. SharePoint online is great if: You have a large organization that needs the ability to co-author documents.

How do you know if IT is SharePoint online or on premise? ›

In the Search box, enter SharePoint version, then press Enter. Select "Which version of SharePoint am I using". The answer will be shown there.

What are the features of SharePoint Online? ›

Notable features in SharePoint include:
  • Business intelligence (BI). ...
  • Compliance. ...
  • Document library accessibility. ...
  • Expanded file names. ...
  • Folder sharing. ...
  • Better integration with Office 365 tools and services, including Microsoft Sway.
  • Information rights management. ...
  • Large file support.

Is SharePoint online a cloud based service? ›

SharePoint in Microsoft 365 A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any business can subscribe to a Microsoft 365 plan or to the standalone SharePoint Online service.

Why should we use SharePoint? ›

The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices. Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it.

Is SharePoint Online hosted in Azure? ›

SharePoint on Azure (IaaS)

SharePoint on Azure is online. This means that you can have global access to your SharePoint resources if you so choose. But the deployed VMs can be used as local servers, unlike in SharePoint Online, which does not give you direct access to the servers.

Is SharePoint online part of Azure? ›

In SharePoint 2010, Azure and SharePoint were two distinct platforms and technologies, which could be integrated easily enough, but they were not part of the same system. However, in SharePoint 2013 this has changed. SharePoint 2013 introduces different types of cloud applications.

What is the difference between SharePoint 2010 and SharePoint Online? ›

SharePoint Online is similar to SharePoint 2010 only difference you will find in features supported. and in architecture wise client side proxies are more supported in online. In SharePoint online we can not deploy farm solutions directly.

What is the most current version of SharePoint? ›

SharePoint
Developer(s)Microsoft Corporation
Stable release4.40.1 / November 20, 2021
Operating systemiOS 13 or later
Size79.6 MB
LicenseProprietary commercial software
3 more rows

What is new in SharePoint online? ›

The new SharePoint home gathers all the information from the different communication teams and communication sites. This also brings together the sites you follow and all the activity you do on them can also be seen on the home page. This allows you to quickly access all your favorite pages and websites.

Is SharePoint Online Free? ›

The answer is Yes, Once you have an office 365 trial account, you can use SharePoint Online free. You do not need a separate SharePoint trial account.

What type of service is SharePoint Online? ›

SharePoint Online is cloud-based software as a service. Users can store and share information and use it collaboratively. Microsoft hosts the software on its own servers. Businesses buy the software using a subscription model.

What happens when a file is deleted in SharePoint? ›

When you delete items from a document library or list in Microsoft Teams or SharePoint, they aren't immediately removed. Deleted items go into the SharePoint site recycle bin for a period of time or until they are emptied from the recycle bin.

How is SharePoint different from teams? ›

Microsoft Teams is the hub for teamwork. It allows for collaboration, chat, calls, meetings, and so much more! SharePoint Online is primarily a document management and intranet platform where you store, collaborate, and share information seamlessly across the organization, and is also part of Microsoft 365.

Can you get SharePoint Online without Office 365? ›

Do You Need Office 365 to Use SharePoint? SharePoint Online is one of the products available with an Office 365 subscription. Depending on the subscription plan you opt for, SharePoint Online can be availed as a standalone product without the Office 365 package.

What is the best way to use SharePoint? ›

In this article, you'll learn how to use SharePoint most effectively.
  1. Bring Consistency to File Names. ...
  2. Tag Documents. ...
  3. Secure Documents Using Lock Feature. ...
  4. Quickly Copy Lists and Libraries. ...
  5. Learn to Restore Lost Library Data. ...
  6. Manage Access Request. ...
  7. Restrict Library Permission. ...
  8. Use Hub Sites to Categorize Team Sites.
11 Oct 2021

What is difference between host web and app Web in SharePoint online? ›

The Host Web is nothing but the SharePoint site where the App is actually installed. So, to conclude, all the resources accessed by a SharePoint web has to be deployed in a different site, named as the App web. And, the actual site where the app is deployed is called the Host Web.

What is difference between list and library in SharePoint? ›

A list contains items that are collections of fields/properties/columns. Optionally each item can have one or more attachments. A library is a list, but but have one and exactly one file associated with each item. A library item also has fields/properties/columns.

What is the difference between SharePoint 2016 and SharePoint Online? ›

When installed correctly with proper warm up scripts SharePoint 2016 is very fast with faster page loads than SharePoint Online. On premise is better if the most of the users are close to the servers. There are a number of different plans that includes features in this comparison.

Where is SharePoint online data stored? ›

SharePoint Online uses multiple SQL databases (called content databases), to store customers' data (sites content, list item, files and document, in addition to metadata) on Azure Storage in a safe and encrypted manner.

What are five strengths of using Microsoft SharePoint? ›

5 Benefits of SharePoint
  • Simplified Company-Wide Collaboration. One of the most significant benefits of Microsoft SharePoint is simplified collaboration across your entire team. ...
  • Advanced Security Measures. ...
  • Customizable to your team needs. ...
  • Return on Investment. ...
  • Increased Productivity.
23 Dec 2021

What is SharePoint in simple words? ›

SharePoint is a website-based collaboration system that uses workflow applications, “list” databases, and other web parts and security features to empower business teams to work together.

Do you need a license for SharePoint Online? ›

SharePoint Online is licensed on a per-user basis. You can purchase SharePoint Online as a standalone plan or included as part of Microsoft 365 plans.

What kind of software is SharePoint? ›

Microsoft SharePoint is a browser-based collaboration and document management platform from Microsoft - Wikipedia. Microsoft's content management system. It allows groups to set up a centralized, password-protected space for document sharing.

What is difference between SharePoint and OneDrive? ›

OneDrive provides a consistent, intuitive files experience across all your devices, including web, mobile, and the desktop of your Windows PC or Mac. Behind the scenes, SharePoint in Microsoft 365 provides the content services for all files in Microsoft 365, including files you work with in Teams, Yammer, and Outlook.

How many companies use SharePoint? ›

Who uses SharePoint? Since SharePoint offers a number of different functionalities, it's used by a wide range of businesses and organizations of all sizes. According to Microsoft, more than 250,000 organizations use SharePoint, including over 85% of Fortune 500 companies who use SharePoint Online as part of Office 365.

Can SharePoint create website? ›

Select + Create site on the SharePoint start page. In the wizard: Select whether you'd like to create a Team site or a Communication site.

What are the advantages and disadvantages of SharePoint? ›

SharePoint Intranet- Pros and Cons
  • Extensive Range of Features. ...
  • Office 365 Integrations. ...
  • Integration with other Systems. ...
  • Customization. ...
  • Complex to Maintain and Use. ...
  • Expensive Implementation and Customization. ...
  • Extensive Range of Features can create a Mess. ...
  • Integrations Require Extra Development Effort.

What is difference between Azure and SharePoint? ›

While Azure is more of infrastructure as a service (IaaS), SharePoint is considered a platform as a service (PaaS). In essence, Azure Files is a computing tool that can handle many functions such as databases, AI processes, and web hosting services.

Is SharePoint same as Azure? ›

Some people might understand SharePoint as a “mini Azure” but that analogy is simplistic and a little misleading. More accurately, Azure is IaaS, while SharePoint is closer to PaaS. SharePoint can be run either on the cloud or on premises, with licensing requirements differing slightly by option.

How is Azure different from SharePoint? ›

SharePoint tends to be better suited to document collaboration, while Azure Files offers a higher storage capacity and is the best option for files that need to be accessible through a UNC file share. Of course you'll also need to consider platform limitations and costs to your organization.

How do I store files in SharePoint? ›

Access
  1. Click the File tab.
  2. Click Save & Publish, then click either Save Database As or Save Object As.
  3. Under Advanced, select SharePoint, and then click Save As. In the Save As dialog box, find the SharePoint location to which you want to save, and click Save. To learn more about the Save As dialog box, see Save a file.

What is SharePoint Server online? ›

SharePoint Server is a locally-hosted platform that your company owns and operates. You'll be responsible for everything from server architecture, active directory, all the way down to file storage. SharePoint Online is a cloud-based service provided directly from Microsoft.

What is the difference between SharePoint 2013 and SharePoint Online? ›

No significant differences. To get good group and user reports, requires custom development or third party applications. Office 365 makes sharing content outside of organization seamless and controlled. External users can login using their Microsoft account or register their email address as Microsoft account.

What is the architecture of SharePoint? ›

Classic SharePoint architecture is typically built using a hierarchical system of site collections and sub-sites, with inherited navigation, permissions, and site designs. Once built, this structure can be inflexible and difficult to maintain. In the modern SharePoint experience, sub-sites are not recommended.

What is difference between team site and communication site? ›

Here's a way to think about the difference between a team site and a communication site. A team site is where the sausage is made – it's behind the counter and typically private. A communication site is where the sausage is sold – where it's visible to all our "customers" and where they come to buy our sausage.

Is Microsoft getting rid of SharePoint? ›

Therefore, we've made the difficult decision to discontinue the SharePoint Online Public Website feature so that we can focus our efforts and investments on delivering capabilities in Microsoft 365 that will bring more value to our customers.

What was SharePoint called before? ›

SharePoint has evolved from two projects born during the development cycle of Office XP: Office Server and Tahoe. Office Server provided the simplest of network administration actions, while Tahoe expanded on the email, calendaring, contacts, and to-do list technology contained within Exchange.

How many SharePoint versions are there? ›

Major versions SharePoint in Microsoft 365 Library Settings allows a range of 100-50000 major versions; SharePoint Server Library Settings allows a range of 1-50000 major versions.

What's the difference between SharePoint and SharePoint Online? ›

SharePoint 2019 is an on-premises software, whereas SharePoint Online is a cloud service available in Microsoft 365 subscriptions. The two platforms differ in key areas, including system requirements, security and payment models.

Can you use formulas in SharePoint lists? ›

You can use formulas and functions in SharePoint lists or libraries to calculate data in a variety of ways.

What are SharePoint web parts? ›

SharePoint Web Parts are segmental components that shape the basic building block of a page on SharePoint sites. Web parts can help customize intranet content, layout and a set of adjustable scripts in certain pages via the web interface.

What is SharePoint Online used for? ›

Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.

Does Office 365 include SharePoint Online? ›

My Sites (SharePoint Online) is included with Office 365. It allows students, faculty, and staff to create collaborative websites that can be used to share files, assign tasks, start blogs, and build workflows.

What is the difference between SharePoint 2016 and SharePoint Online? ›

When installed correctly with proper warm up scripts SharePoint 2016 is very fast with faster page loads than SharePoint Online. On premise is better if the most of the users are close to the servers. There are a number of different plans that includes features in this comparison.

What is Microsoft SharePoint Online? ›

Microsoft SharePoint is a cloud-based service that helps organizations share and manage content, knowledge, and applications to: Empower teamwork. Quickly find information. Seamlessly collaborate across the organization.

What type of service is SharePoint Online? ›

SharePoint Online is cloud-based software as a service. Users can store and share information and use it collaboratively. Microsoft hosts the software on its own servers. Businesses buy the software using a subscription model.

What is SharePoint in simple words? ›

SharePoint is a website-based collaboration system that uses workflow applications, “list” databases, and other web parts and security features to empower business teams to work together.

Where is SharePoint Online data stored? ›

SharePoint Online uses multiple SQL databases (called content databases), to store customers' data (sites content, list item, files and document, in addition to metadata) on Azure Storage in a safe and encrypted manner.

Is SharePoint a SaaS? ›

Just like SharePoint On-Premises, SharePoint Online allows users to store, share and manage content seamlessly. SharePoint Online is available as Software-as-a-Service (SaaS) with an Office 365 subscription.

Is SharePoint Online Free? ›

The answer is Yes, Once you have an office 365 trial account, you can use SharePoint Online free. You do not need a separate SharePoint trial account.

How can you tell if SharePoint is online or premise? ›

Use the Help menu in SharePoint to identify your version:
  1. Open SharePoint in your browser.
  2. Near the upper-right corner of that window, select.
  3. If a menu opens, select Help.
  4. In the Search box, enter SharePoint version, then press Enter.
  5. Select "Which version of SharePoint am I using". The answer will be shown there.

What is the difference between SharePoint 2010 and SharePoint Online? ›

SharePoint Online is similar to SharePoint 2010 only difference you will find in features supported. and in architecture wise client side proxies are more supported in online. In SharePoint online we can not deploy farm solutions directly.

What is the difference between SharePoint 2013 and SharePoint Online? ›

No significant differences. To get good group and user reports, requires custom development or third party applications. Office 365 makes sharing content outside of organization seamless and controlled. External users can login using their Microsoft account or register their email address as Microsoft account.

Can SharePoint be used as a website? ›

What is SharePoint? SharePoint is a website-based collaboration system that allows team members to share files and data, communicate, and work together on tasks or projects. Fully integrated with Microsoft 365, SharePoint is widely used for document storage and management.

Is SharePoint a cloud storage? ›

With both OneDrive and SharePoint in Microsoft 365, your files are stored in the cloud. You can sync either OneDrive or SharePoint files to your computer.

What type of software is SharePoint? ›

Microsoft SharePoint is a browser-based collaboration and document management platform from Microsoft - Wikipedia. Microsoft's content management system. It allows groups to set up a centralized, password-protected space for document sharing.

Videos

1. Comparing SharePoint On-Premises (Apples) to SharePoint Online (Oranges)
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2. Part 4 SharePoint Onpremises VS Online sharepoint
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3. Which tool when for files: SharePoint, OneDrive, or Microsoft Teams
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4. The Difference Between a SharePoint Team Site and Communication Site
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5. Microsoft List vs SharePoint List and Teams List - which differences?
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6. SharePoint Series : What is SharePoint?
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