The Best Cheap Printers for 2022 (2022)

For most of the Information Age, countless pundits (this author among them) predicted that, sooner or later, much of the world's workforce would be working from home. Fewer office skyscrapers, less drain on fossil fuels, goodbye to nasty traffic snarls—remote work would no longer be just for a select few professionals. As it happened, it took a global pandemic to bring governments and companies to their work-from-home senses—and to revitalize interest in affordable hardware, including the oft-neglected printer.

Today, even as the pandemic seems to be (fingers crossed) winding down, venturing out to Kinko's or Staples to make prints and copies doesn't have the appeal it once did. Even part-time home-based workers, not to mention families and students, need to print, scan, and make copies, and maybe even send the occasional fax. And while co-workers in a corporate office might share the same high-volume printer, smaller settings and smaller budgets call for diverse desktop printers. We've collected our under-$200 favorites from recent reviews. Check them out, then keep reading to learn what to look for as you shop for your next affordable printer.

How to Buy a Cheap Printer

Getting hard copy shouldn't be hard. A low-priced printer won't be as fast as, or rated for as high a volume of pages per month as, an enterprise business model. But you shouldn't have to compromise on output quality or convenience (though you'll probably need to fill its smaller paper tray more often). Paper jams and other performance issues are pretty much non-issues with today's printer and scanner technology, letting you focus on productivity features, handy control panels, and saving money by comparing running costs.

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Some of the questions to ask when printer shopping haven't changed in years; some are new. Let's start with the big two—print-only or multifunction, and monochrome or color—and go on to the details from there.

First Question: Are Cheap Printers Worth It?

Depending on what you do, the answer can be a resounding "yes," or a firm "no." To start figuring out where your print needs stand relative to the cheap models on the market, you first want to think about whether you need a single-function model or a multifunction printer.

Single-function printers do just one thing—print, naturally—while all-in-ones (AIOs, also known as multifunction devices or MFPs) can also copy, scan, and sometimes fax documents. In terms of design, most AIOs are printers with a flatbed scanner sitting on top.

Sometimes all you need is a device that prints, and paying extra for a bigger device with imaging features you don't need doesn't make sense. That said, most home offices will benefit from at least occasional copying and scanning, and therefore choose an AIO. Even if you don't make a lot of copies, if one of the reasons for buying a printer is reducing your family's need to run local errands, spending a little extra for a part-time copier makes sense.

(Video) Best Cheap Printers 2022 - Laser & Inkjet & All in one [top pick items]

An important distinguishing characteristic of an AIO is whether its flatbed scanner comes with an automatic document feeder (ADF) for handling multipage documents without user intervention. When copying or scanning a stack of pages, the simplest and cheapest AIOs oblige you to place each page on the scanning glass or platen one at a time. With an ADF, you put the stack in the feeder, press Copy or Scan, and walk away. That's an obvious time-saver if you work with lengthy documents more than rarely.

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Besides having different capacities (30 versus 50 sheets, for instance), automatic document feeders come in two main varieties: manual duplexing and auto duplexing. With the manual kind, when the machine finishes scanning the first side of a stack of double-sided pages, you need to flip the stack manually and put it back in the ADF to scan the other side. Auto duplexing handles this for you.

Auto-duplexing ADFs are not common on machines under $100. As you move closer to $150 and into the $200 range, you'll see not only auto-duplexing ADFs (not to mention duplex printing) but also higher-capacity feeders.

To refine things further, auto-duplexing ADFs come in two subtypes: single-pass duplexing, and reverse duplexing. The difference is simple. Single-pass ADFs have two scanning sensors, one for each side of the paper. These allow the scanner to capture both sides of a document simultaneously. Reverse duplexing scans one side, pulls the sheet back in, flips it, then scans the other side. While single-pass duplexing is faster, printers with reverse-duplexing ADFs are cheaper and both methods work well, with few or no jams in our tests.

Do You Need a Monochrome Printer, or a Color Printer?

Without question, color pages are more fun and more attractive than their black-and-white counterparts, and they carry more impact. Color is all but essential when producing your own brochures, flyers, and other promotional materials, or if you'll be printing any photos other than Ansel Adams's.

But some kinds of documents don't benefit from color, and sometimes using color ink is an unnecessary expense. Depending on your printer and the pages you print, a color page can easily cost you three to five times as much as a monochrome one, or more.

As we discuss a little further down, though, in recent years numerous manufacturers have come out with machines that print both monochrome and color documents at an unheard-of low cost per page (CPP). Some pull that off by making you refill ink reservoirs from bottles instead of buying small cartridges; some sign you up for an ink subscription.

(Video) Best Home Printers To Buy Early 2022

Whatever the scheme, you'll want to look at your printer purchase with a very clear idea of what kind of output you'll need. If all you'll print is reams of text, an inexpensive monochrome laser might make more sense; if photo printing or colorful workbook sheets or presentation handouts are on the agenda, a color inkjet is your best bet.

Which Is Better: An Inkjet Printer, or a Laser Printer?

At one time, laser printers were considered faster, more reliable, and less expensive to use and were lauded for better output quality than inkjet machines. A surprising number of people still spout these traditional wisdoms, but they're decidedly unwise nowadays. Lasers may still have an edge for super-sharp text on plain paper (and color lasers do surprisingly well with charts and graphs), but inkjets are superior for photo prints and have made huge strides in print quality and speed. We bust some myths and break down pros and cons in our inkjet versus laser comparison.

Then there's what we call "bulk ink" printers. For decades, the printer industry followed a razors-and-blades model, selling printers at relatively low prices and making most of their profits from costly ink and toner refills. Most of today’s entry-level inkjets still follow that plan, but in recent years manufacturers have rolled out products with a selling point that's the polar opposite: saving money on operating costs.

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Bulk-ink printers in families such as Epson's EcoTank, HP's Smart Tank Plus, and Canon's MegaTank are refilled from bottles instead of using replacement cartridges. (HP's Neverstop lasers do the same with toner.) Brother's INKvestment Tank printers don't use bottles but boast larger, lower-cost cartridges than old-school inkjets. These printers can drive per-page costs to under a penny for monochrome printing and just a few cents for color. Our tank versus cartridge tutorial has the details.

Another option is a printer that senses when it's running low and uses the internet to order ink refills delivered to your door, with a subscription plan such as HP's Instant Ink. You pay a monthly fee for a set number of pages. These plans can be incredible bargains if you print a lot of photos, since a letter-size borderless photo costs no more than a page of double-spaced black text. (See our guide to low-cost ink plans.)

Paper Handling and Print Volume: What You Need to Know

Some home offices not only print a lot, but also print on different types and sizes of paper. What if you print mostly on plain paper or letterhead, but suddenly need to output a legal-size spreadsheet? Or a sheet of labels, or a check? What if you just print all the time, and you need a machine with deep paper trays that don't demand frequent refilling?

While most cheap printers lack high-volume trays and multiple input sources, you should still pay attention to a machine's input options. Many printers come with, in addition to a main paper source or tray, a single-sheet override slot for printing one-off envelopes, forms, or labels, or sometimes a 10- or 20-sheet second tray for photo paper or envelopes.

(Video) The Best Printers That Won’t Cost You a Fortune in Ink Cartridges | WSJ

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Note that a printer's input capacity tends to scale with its rated print volume, which manufacturers usually express as the number of pages the machine is good to print per month, or the "duty cycle." There are two kinds of monthly duty cycles, maximum (the absolute most pages a printer is rated to crank out before likely breaking down) and suggested (a much smaller, more reasonable target to avoid undue wear and tear). Some makers of cheap printers don't supply information on rated duty cycles, but it's info worth looking for if you can.

Again, these two measurements are often thousands of pages apart; a printer's suggested monthly volume is often no more than 10% to 20% of its theoretical maximum. When buying a low-volume printer, it's best to let the suggested volume be your guide. Your printer will require less attention and last a lot longer if you don't push it to its limits.

What Kind of Printer Connectivity Do You Need?

Nowadays, most printers, especially the cheap kind, come ready to connect to most handheld devices (smartphones and tablets) wirelessly. The standard wired interfaces for use with desktop and laptop computers are a USB port for connection to a single PC and an RJ-45 Ethernet jack for joining an office network. The latter is more of a business-centric protocol and is rare on low-cost printers.

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Of the list of wireless standards, only Wi-Fi and AirPrint are actual local area network (LAN) protocols. The others—Wi-Fi Direct, Bluetooth, Mopria, and NFC—are primarily peer-to-peer protocols that let you link a mobile device to the printer without either being part of a formal network. NFC (near-field communication) is unique in that it allows you to connect simply by tapping an NFC-enabled device to a hotspot on the printer, usually on or near the control panel. In addition to all these, most printers and AIOs these days also support connectivity via several popular cloud sites, such as Google Cloud Print, Microsoft OneDrive, Box, and Evernote.

Most of today's lower-end machines come with Wi-Fi and USB connectivity. Ethernet, if you can find it, is the fastest and most secure option; Wi-Fi, which is more or less today's standard, is highly convenient and plenty fast enough for most uses. Most modern printers also provide free downloadable apps for iOS and Android phones. What you get doesn't always correspond to the printer price, so check the individual details of any model you are looking at with care.

What Kind of Onboard Controls Should You Look For?

Typically, the cheaper the printer, the fewer the functions and features—the less the machine does—and thus the lesser need for a large, option-rich control panel. While a few of today’s low-priced AIOs have roomy color touch screens, most employ simple panels with a few buttons and status LEDs.

(Video) Best Cheap Printers in 2022 - Laser & Inkjet & All in one

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A graphical control panel is handy, though. In addition to making walk-up functions (such as making copies or printing from cloud sites) easier, such panels let you specify security and other configuration changes, monitor and order supplies, and generate usage and other reports. You can also control, configure, and monitor most printers via an onboard web portal that you access from any browser, whether on a PC or phone.

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Again, the level of comprehensiveness may not correspond to the price. Check reviews or the printer's spec sheet for features like these.

So, What Are the Best Cheap Printers to Buy?

Each family or home office has its own unique needs in terms of print and copy volume. Since we're focusing on cheap single-function and AIO printers here, this article assumes you won't be printing or copying more than a couple of hundred pages per month. For most families and homebound office workers, this is plenty, although demand is rising as we're seeing more printing from home.

We scrutinized all of the printers PC Labs has tested in the last few years that are still on the market, focusing on lasers, home office or business models (both laser and inkjet), and photo-centric models (all inkjets). Usually, you'll see significant differences between machines tweaked for office use and for photo printing. Low-cost office inkjets, for example, often include automatic document feeders while their photo-centric counterparts don't. Meanwhile, photo-minded inkjets by definition do better with photos, with some higher-priced models employing five or six ink cartridges instead of the standard four process colors (cyan, magenta, yellow, and black, collectively known as CMYK). By contrast, the cheapest inkjets sometimes use old-school dual-cartridge (black and tricolor) designs, which work fine but are more wasteful as you must throw away the color cartridge as soon as one of its three hues runs dry.

We've also included two niche classes of printers widely available for under $200: label printers (for folks shipping lots of items from home) and portable photo printers (for quick snapshots from your smartphone). The very smallest of the latter use an inkless technology known as Zero Ink (Zink) that applies heat to specially treated paper, though their output quality falls short of inkjet and dye sublimation photo printers.

Finally, we can't recommend any color laser printers for less than $200. All of the top laser machines here are monochrome, and given the typically lofty cost of replacement color toner cartridges (sold in sets), color lasers' exclusion from this roundup seems sensible.

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It's important to note that you can find some very cheap printers nowadays—some under $50—at the bottom of most inkjet manufacturers' product lines. But it rarely makes sense to buy a slow printer with scanty features when you'll blow past its purchase price with its first set of replacement cartridges. It’s smarter to look for authoritative reviews that assess features and cost of ownership, like PC Labs' do. All of our picks below are informed by rigorous testing.

FAQs

Which is the best printer in low price? ›

Cheap Printers in India (September 2022)
Printer Price ListPrice
HP DeskJet 2332 (7WN44D) All-in-One Inkjet PrinterRs.3,099
HP DeskJet 2622 (Y5H67D) Multi Function Inkjet PrinterRs.3,294
Canon PIXMA MG2570S All-in-One Inkjet PrinterRs.3,689
Canon Pixma MG3070s All-in-One Inkjet PrinterRs.3,894
3 more rows

Which printer is best for limited use? ›

Laser printers: If you're looking for low-maintenance, efficiency, and reliability, these fit the bill. They use long-lasting toner that doesn't dry up, so you can go for months between print jobs without worrying that the ink has dried up or clogged.

Are cheap printers worth it? ›

Intentionally designed to fail, these low priced printers just aren't worth it for those who have even a moderate print load. In most cases, even purchasing a moderately priced printer will usually have its benefits in the long run.

Which type printer is best for home use? ›

Summary with Printer Price List
RankingItem NamePrice
1Canon Pixma TS207 Single Function Inkjet Printer₹ 2,525
2Canon E4570 All-in-One Wi-Fi Ink Efficient Colour Printer₹8,349
3HP LaserJet P1108 Single Function Monochrome Laser Printer₹16,490
4Canon E4270 All-in-One Ink Efficient Wi-Fi Printer₹ 9,625
6 more rows
1 Apr 2021

Is Canon better than Epson? ›

The Verdict

Overall, we can say that Canon wins. Canon produces high-quality prints, copies, and scans with cheaper running costs compared to EPSON. However, though Canon wins in terms of copying and scanning speeds, EPSON leads when it comes to printing speed.

What is the easiest printer to set up and use? ›

The HP OfficeJet Pro 9015e is likely to be the easiest printer you've ever had to set up, and that alone is enough to recommend it.

Is Brother or Epson better? ›

The Brother has a touchscreen display, feels better built, does a better job at printing photos, and can print directly from a USB or an SD card. However, since the Epson has a supertank cartridge system, it has a much higher page yield, so the cost-per-print is a lot less.

Which is better laser or ink tank printer? ›

Performance. In terms of performance, laser printers are unbeatable. They provide quick printing and are designed to accommodate high volumes of printing, from 15-100 ppm as compared to inkjet printers which average around 16 ppm.

Is laser or inkjet better? ›

Laser printers can print much faster than inkjet printers can. Most are equipped with high-capacity paper trays, so they can print more pages at a given time. They're also built to handle the printing of thousands of pages per month without succumbing to wear-and-tear.

Do laser printers dry out if not used? ›

Laser printers use toner which will not dry out the same way an ink cartridge does. Unlike ink, which is liquid-based, toner is a dry powder composed of plastic components so it will not dry out. You can leave a toner cartridge in your printer for weeks untouched and it should still print.

How much should you spend on a printer? ›

How Much Does a Good Printer Cost? While there are cheaper devices, you should expect to spend $120 for a reliable inkjet printer and about $200 for all-in-one or tank printers. Some all-in-one printers can go as high as $1,500, but that's not the norm.

Which lasts longer inkjet or laser? ›

But if you'll be printing a small volume of documents and require high resolution colored images regularly, inkjet printers will get the job done. Laser printers are known to be more durable and can print large quantities of monochrome and colored documents frequently.

How long does a cheap printer last? ›

What's the average lifespan of a printer? The average lifespan of a printer is around 3-5 years. With proper upkeep and maintenance, some printers can last longer, but eventually your machine will need an upgrade.

Which is better toner or ink? ›

While ink is still relatively expensive to refill or replace, toner powder is much more affordable over time. This also makes it more efficient and less wasteful because inkjet cartridges often force users to refill or replace them before they've been completely depleted.

Is Brother printer better than HP? ›

Based on owner opinions, Brothers are reliable throughout their lifecycle, while HP was typically viewed as worse than average for reliability. Neither scored very well for service, but Brother barely edged out HP in overall support and problem resolution.

What is better HP or Epson? ›

If you take an average of the printing speeds of both HP and Epson, then across the board Epson have the better speeds out of the two. However, this is a little unfair, as Epson have more high grade models than HP. And, many of HP's cheaper models aren't created with speed in mind.

Is Canon printer better than HP? ›

Canon printers can produce amazing prints at high speeds up to 10 pages/minute while HP printers can only print up to 9 pages/minute when it comes to text prints. For graphic prints, Canon still wins at an average of 2.8 pages/minute while HP can only reach up to 2.1 pages/minute.

Is Epson ink better than HP? ›

The Epson uses a supertank ink system to yield far more pages at a significantly lower cost-per-print. On the other hand, the HP prints color documents and photos faster, and it produces better-looking photos with significantly more accurate colors.

What is the easiest printer to connect to Wi fi? ›

Best wireless printers in 2022
  • 1: Canon MAXIFY GX7050. A versatile wireless printer that can handle high-volume demands. ...
  • 2: HP DeskJet 3755/3760. ...
  • 3: Canon PIXMA TS6320/6350. ...
  • 4: Canon PIXMA TS3320/3350. ...
  • 5: Epson Workforce WF-2830. ...
  • 6: HP Tango X. ...
  • 7: Epson EcoTank ET-4700. ...
  • 8: Canon PIXMA TS8320/8350.
18 Mar 2022

How much does a basic printer cost? ›

Overall, basic printers range in price from below $200 to over $500. To have a better understanding of how much your printer costs, you can calculate its cost per page, which will also help you calculate the final cost of a printer over its lifespan.

Are there printers that work without WiFi? ›

Canon PIXMA MG2522 Wired (Non-Wireless) All-in-One Color Inkjet Printer - Print Copy Scan - Print Up to 8.0 ipm - Up to 4800x600 DPI - Up to 60 Sheets Paper Tray - USB Connect + HDMI Cable.

Are Brother printers reliable? ›

They may not be as well-known as HP, Epson or Canon, but Brother printers are one of the most reliable major printer brands in the industry, delivering consistent, high quality prints for a low cost.

Is Epson and Brother the same? ›

Our Verdict. The Epson EcoTank ET-3760 and the Brother MFC-J805DW INKvestment Tank are differently designed printers, but the Epson is better for small/home offices. The Epson's supertank ink system can yield more pages before the tanks need to be refilled, and it has a lower cost-per-print.

Are Brother printers durable? ›

Brother is a well-known brand that offers practical and efficient business solutions through its printer lineups. They tend to produce sturdy and well-built printers with high page yields at an affordable cost, and their ink or toner cartridges tend to need replacing less.

What are the disadvantages of ink tank printer? ›

The only downside to ink tank printers is that if you don't use the printer regularly, all that ink in the reservoir, cartridge, and tubes can dry up and cause clogging problems–just like any inkjet printer. Laser printers are better for those who don't print as often.

What is the cheapest way to print at home? ›

6 ways to save money on printing at home
  1. Go to printer ink refill shops. ...
  2. Sell old printer cartridges online. ...
  3. Buy cheap printer paper in bulk. ...
  4. Buy a printer with your housemates to share the costs. ...
  5. Make your document smaller. ...
  6. Print in draft mode.
28 Mar 2022

What is the disadvantage of laser printer? ›

Laser printers can't handle a variety of paper or printing materials like inkjets. Anything heat-sensitive cannot be run through them. Home laser printers can handle simple graphics, but smooth photographs are a challenge. If you want to print photos, go for inkjet.

How long do laser printers last? ›

When considering a typical desktop ink jet or laser printer used in a home office, a good life seems to be around 5 years, give or take.

How often should I use my inkjet printer? ›

We find that a printer that is regularly used performs at its best, in our experience we recommend using your printer to print at least once every two weeks.

Should I leave my laser printer on all the time? ›

Just leave it. You do not have to power off your laser when it is not in use. The printer should have a power save mode that will minimize the power consumption concerns.

Should I remove ink cartridges when not in use? ›

Keeping ink cartridges sealed and away from dehydrating air and heat can keep them in their original state and free from the elements and the damage they can cause. This also ensures that the print head remains moist, and that no air escapes or becomes trapped in the cartridge, affecting other adjacent parts.

How often do you replace laser toner? ›

It typically gives you about 10,000–12,000 pages. For a home user that doesn't print constantly, this is a great option. The high yield (sometimes called a jumbo cartridge) is the preferred cartridge option for most corporate printers.

Can I connect my Samsung tablet to a printer? ›

If you have a Samsung mobile phone or tablet, there are a few different methods you can use to connect to a printer such as the Samsung Mobile Print App, Samsung NFC Tap and Print, Mopria Print and Google Cloud Print.

What is the cost of HP printer? ›

Best HP Printers in India (September 2022)
Printer Price ListPrice
HP LaserJet Pro MFP M479fdw All-in-One Laser PrinterRs.82,800
HP M1005(CB376A) Multi Function Laser PrinterRs.18,399
HP DeskJet 2132 Multi Function Inkjet PrinterRs.3,094
HP DeskJet Ink Advantage Ultra 4729 (F5S66A) Multi Function Inkjet PrinterRs.8,999
3 more rows

Which is the best printer in India? ›

  • HP DeskJet Colour Printer - printer for home and office. ...
  • HP DeskJet Printer - printer for home and office. ...
  • Ricoh SP Laser Printer - printer for home and office. ...
  • Canon PIXMA MG2577s All-in-One Inkjet Colour Printer. ...
  • Canon E4270 All-in-One Ink Efficient WiFi Printer. ...
  • Brother DCP-T220 All-in-One Ink Tank Refill System Printer.
13 Sept 2022

How much does a basic printer cost? ›

Overall, basic printers range in price from below $200 to over $500. To have a better understanding of how much your printer costs, you can calculate its cost per page, which will also help you calculate the final cost of a printer over its lifespan.

Can I print from my phone without Wi-Fi? ›

It is now possible to print directly from your android phone to a wireless printer. If you are just going to be completing prints every once in a while, there are other options available. Bluetooth is one of the oldest wireless connection types and, as such, it can be used to complete standard wireless print jobs.

Why can't my Android phone find my printer? ›

Restart all devices to clear network and hardware error states. Turn off the printer, and then turn it on again. Disconnect the power cable from the router, wait ten seconds, reconnect the cable, and then wait for the internet connection to complete. Turn off your phone or tablet, and then turn it on again.

How do I install a printer on my tablet? ›

Google Android smartphones and tablets

On the menu of your open document, choose Print, Select A Printer then All Printers. Here you'll find the option to Add Printer. It'll scan your wi-fi networks and list the printers available to you!

Which printer is best inkjet or laser? ›

Laser printers can print much faster than inkjet printers can. Most are equipped with high-capacity paper trays, so they can print more pages at a given time. They're also built to handle the printing of thousands of pages per month without succumbing to wear-and-tear.

How many pages can one cartridge print? ›

How many pages can you print with one ink cartridge? According to PCMag, a standard ink cartridge will print an average of 220 pages, (with 11 ml of ink). A high capacity cartridge prints an average of 350 pages, (its tank holds 16 ml of ink).

Which one is best printer Canon or HP? ›

Canon printers can produce amazing prints at high speeds up to 10 pages/minute while HP printers can only print up to 9 pages/minute when it comes to text prints. For graphic prints, Canon still wins at an average of 2.8 pages/minute while HP can only reach up to 2.1 pages/minute.

Which is the best 3 in 1 printer for home use? ›

HP Deskjet 2331 Colour Printer, Scanner and Copier for Home/Small Office, Compact Size, Reliable, Easy Set-Up Through HP Smart App On Your Pc Connected Through USB, Ideal for Home.

Which printer is better inkjet or ink tank? ›

If you are looking for a printer that will not cost you too much and not demand too much maintenance in the long run, then ink tank printers are the way to go. These printers cost more than inkjet printers, but in the long run, it is durable, cost-effective and easy to use.

How much should I spend on a home printer? ›

How Much Does a Good Printer Cost? While there are cheaper devices, you should expect to spend $120 for a reliable inkjet printer and about $200 for all-in-one or tank printers. Some all-in-one printers can go as high as $1,500, but that's not the norm.

Which is the cheapest wireless printer? ›

Wireless Printer Price List
Best Wireless Printer Price List ModelsPrice
Canon Pixma TS307 Single Function Inkjet Printer₹2898
Epson L805 Single Function Inkjet Printer₹18396
Brother HL-L6200DW Single Function Laser Printer₹32990
HP 108w (4ZB80A) Single Function Laser Printer₹10899
6 more rows

How long does a printer last? ›

The average lifespan of a printer is around 3-5 years. With proper upkeep and maintenance, some printers can last longer, but eventually your machine will need an upgrade.

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